Director, Facility Services & Support

Responsibilities:

• Management of objects
• Budgeting, Department of Budget Development and Administration
• Travel Management: Responsible for departmental resources, processes and procedures
• Day-to-day management of office operations (in different countries)
• Management of department resources, processes and procedures, optimization of operating costs and setting up a ready-to-work environment
• Property management: building maintenance (preventive, predictive and corrective maintenance and reactive maintenance), planning, optimization, planning and furniture placement
• Real Estate Management: Management of all real estate related topics and projects for all offices
• Front office management with a great service mindset
• Improving service efficiency by optimizing processes according to cost
• Documentation Control: Responsible for department resources, processes and procedures

Qualification:

• Knowledge of languages: fluency in English (oral and written)
• Strong oral and written communication skills
• A minimum of three years of relevant professional experience, including two years of management experience
• Qualified applicants will have extensive knowledge and experience in:
  – Principles of supervision
  – Financial principles and practice
  – Principles and practice of budgeting
  – Procurement procedures
  – Business continuity planning
  – Applicable state laws, rules, regulations and orders
  – Evidence of working in a flexible and changing business environment
  – Office support service management
  – Management of the cleaning service
  – Management of travel and transport services
  – Labor protection programs
  – Fire safety
  – Security programs
  – Support of environmental legislation
  – Principles of maintenance/repair management
  – Participation in a new construction/renovation project
  – Space allocation and change management
  – Coordination of activities with other internal departments and/or external companies
  – Preparation of various reports related to operational activities, including statistical analysis
  – Monitoring compliance with applicable policies, procedures, rules and regulations